Archive for the ‘Print Services News’ Category

Top Tips for a Successful Spend Analysis Project

Thursday, December 2nd, 2010

In our experience of spend analysis projects for complex categories, especially marketing services and print, it can be daunting to know where to start.  Follow these top tips from Claritum for a successful outcome with meaningful and actionable information.

  1. Do something! Don’t assume this category is too complex to get the information you need.
  2. Clearly define your objectives before you embark on your project.  Decide what business decisions you want to make as a result of your spend analysis, and ensure you develop a framework that will give you the information you need.
  3. Gain senior procurement and marketing buy-in early, as you may need a champion to push through change further down the line.
  4. Engage independent category specific and vendor neutral experts, not generalists or those eager to win your contract.
  5. Segment spend groups at both broader and more detailed levels. You will want to be able to roll up and drill down spend detail by carefully identified categories.
  6. Be wary of invisible costs.

Good luck!

For more tips on conducting a successful spend analysis project download the Claritum White Paper: Spend Analysis for Complex Categories at: http://www.claritum.com/info-centre/white-papers

Claritum to Exhibit at Print Oasis Print Buyers Exhibition 2010

Friday, June 18th, 2010

Claritum  are set to Exhibit at Print Oasis Print Buyers Conference & Exhibit,  on July 19 - 20, 2010
 

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The event, being held at the National Press Club in Washington is designed for print buyers to discover practical skills and new technologies that will help streamline the print production process and save money for your  their respective organizations. Attendees  be able to network with industry peers and benefit from their lessons learned as well as  learning about new solutions from exhibitors and speaker alike.

Print Oasis is the premier conference focused on the needs and challenges of print communications managers, print buyers, specifiers, and production professionals. Print buyers, designers, and marketers will come together at this two-day conference and exhibition to learn about new and existing technologies and best practices for print production.
 
Conference Highlights:
• Special Event: Special Legislative Intensive - Learn the legislative issues that affect the pricing and availability of print; Receive once-in-a-lifetime special training on how Congress works, how to petition congress on the issues surrounding print; Training from 9:30 – noon; Meetings on Capitol Hill starting at 2 pm. Special Intensive Attendees receive a free tour of Capitol Hill and an exclusive opportunity to meet with your Congressmen. Print Buyers Online.com is writing legislation to provide tax exemptions for buying companies who purchase print in a sustainable way. Join our efforts to pass this legislation and you could save your company hundreds of thousands of dollars per year.

• Print Buyer Case Studies: Tired of the same old industry talking heads? You won’t find any of those at Print Oasis 2010. This format features real-life print buying heroes and heroines who provide tangible advice you can immediately put to use. Get real-world advice from the trenches.

• Print Oasis 2010 is a “Can’t Miss”:  Hear actionable advice from top print buyers and marketers who have achieved great success in these uncertain times.  Learn effective strategies that you can immediately implement within your company.

In addition to the comprehensive conference format, Print Oasis is pleased to offer the following exciting benefits to conference attendees:

• Educational sessions with dynamic print buyer guest speakers and subject matter experts

• More than 40 exhibitors including printers, proofing companies, major technology firms and paper manufacturers

• Print Communications Professionals International (PCPI) members receive $100 discount, and our robust monthly Printing Trends reports. 

For more information on the event, please follow the link - http://www.printoasis.com/printoasis/PrintOasis.asp

Come and see us on stand F5!

Claritum Launch new White Paper

Monday, June 7th, 2010

For most organisations complex indirect spend categories pose an opportunity for significant savings and efficiencies but are often seen as too challenging to address. Professional Services, Travel and Expense; Print and Marketing Procurement can represent substantial spends but require specialist expertise and technology platforms to achieve savings and efficiencies.

However, with cost pressure on most organisations, complex categories need to be considered a higher priority – especially as savings of 17-40% can be achieved.

Claritum have created a White Paper which focuses on one of the largest of these complex categories and is intended to demystify the approach to achieve savings and efficiencies. This is the first of a series of White Papers from Claritum addressing Print and Marketing Services Procurement.

Print and marketing services are surprisingly large spends for most organisations. Dependent on sector, this category can represent between 0.5% and 3% of revenues. According to research, expenditure on printed materials in the US totals US$167billion per annum and Euro243billion in Europe.

Yet much of this spend falls outside the visibility and control of a formal procurement program. According to Aberdeen, 80% of print is manually sourced using phone, fax and email; leading to higher than necessary costs, inefficiencies and errors.

Why? Print is typically difficult to capture and control as requirements are dispersed across the organisation and usually bought by whoever has the need. Marketing may have established long term relationships with suppliers or rely on their agencies to purchase print on their behalf – often at inflated margins. Most businesses and departments use printed materials and responsibility for buying it is often delegated to junior staff with little or no experience or understanding of what they are ordering.

Print can be a complex area of spend where minor variances in specification, date of order, production process or supplier selection having significant impacts on cost.

To download the full white paper FOR FREE please register your details here>>

59% Of US Companies see Cost Savings and Process Efficiencies as their key priority in the procurement of print.

Wednesday, April 28th, 2010

Initial research conducted by Claritum has shown that 59% Of US Companies see Cost Savings and Process Efficiencies as their key priority in the procurement of print.

Claritum (in conjunction with UK Trade and Industry) surveyed over 200 US Companies with a view to better understand their views on the procurement of indirect and complex categories.
The majority of those who responded (87%) spend between $3 and $10million on complex, indirect categories such as print and related services.

73% from the returned sample believe that effective print buying is just as important as any other indirect spend.

When asked about how print is purchased within their organisation, 68% were still using manual processes by either a central procurement function or the individual who has the need, with only 16% using and automated ERP or procurement platform.

The majority of companies indicated that cost saving and reducing the over all indirect spend (32%) as their top priority. Improved efficiency and effectiveness was also important (27%)

41% stated that granular/real-time visibility of indirect spends was “Very Important” where as 29% thought cost saving through competitive bidding was “Very Important”

72% felt cost savings through process automation was “Somewhat Important”

However 62% believed that monitoring buyer and supplier performance was “Medium to less important”

The survey is still available to complete, For Companies still wishing to take part, please follow the link - http://freeonlinesurveys.com/rendersurvey.asp?sid=fnrx31na32o8hf9726068

Claritum Partner with Web4Print

Wednesday, October 7th, 2009

Claritum’s partners play a critical role in helping our prospects and customers understand and overcome the complex challenges associated with print category savings and efficiencies.

 
Our technology partner network is key to delivering powerful integrated software-as-a-service solutions to our clients.

 
Our Technology partners include ERP, financial and e-procurement vendors, category specific creative and production systems to supplier estimating and workflow software. This approach ensures our clients have access to a highly flexible portfolio of best of breed on demand capabilities in order to maximise the benefit delivered. We also partner leading technology providers to delivery our software and services to our clients.

 
Our platform delivery partners have been carefully selected to enable Claritum to provide world-class software and services to customers whether a global enterprise with thousands of users or a single user business.

 
One recent successful integration has been with Web4Print -  http://www.web4print.com – Web4Print who are developed, supported and distributed by Documation Limited located in Dublin, Ireland; provide full web-2-print and templating technologies to a variety of clients such as BAA and Miele.

 
Clients will be able to use the Web4Print platform as an artwork template generation tool that directly integrates with Claritums catalogue, e-Procurement, order management and invoice-to-pay technology

 

Our technology partner’s services are available directly or via Claritum’s Service Hub.

 
The Claritum partner program is designed to attract, empower and support world-class partners to assist our clients to achieve their objectives, while providing reciprocal benefits to Claritum and our partners.

Claritum to exhibit at MediaPro 09

Tuesday, August 18th, 2009

media-smallClaritum are pleased to announce they will be exhibiting at MediaPro 09 on the 4th and 5th Of November
London’s prestigious Old Billingsgate will be the setting for a unique industry event for those involved in the creation, production, procurement and distribution of media and marketing communications.

Until now there has not been an exhibition that covers the whole media and marketing supply chain, from content creation to the point of delivery to the target audience.

This is a unique event over two days and is organised by the publisher behind PrintMedia Management, First City Media, which also publishes The Print Business and Brand Management magazines. The magazines regularly talk to 40,000 media professionals, and MediaPro will therefore utilise the market intelligence that only close proximity to these marketplaces can provide.

If you are a media or marketing communication professional that creates, produces, or procures. You’re probably under pressure to constantly review your costs, and almost certainly you would welcome technology and services that will help you to reduce the cost and time to market of your content – but while doing that, there is no room for compromise when it comes to quality.

 
As Well as an exhibition, MediaPro 09 will feature a seminar and keynote programme delivering thought leadership, customer case studies, cutting edge tutorials and technical workshops.

There will be more than 60 free seminars, across a range of specialised theatres which will encompass Creative, Pre-Media, Print and Paper, Circulation and Distribution, and Brand Management. Key issues such as innovation, cost effectiveness, increased ROI and quality improvement across print and paper, web, video, rich internet applications, interactive and mobile will be addressed.

Come and see Claritum on stand 96, where you will be able to receive a real time demonstration of the system and see how we can provide your organisation with cost savings and efficiencies,
www.mediaproexpo.co.uk

Web-to-Print software uptake gives the sector a boost

Friday, July 24th, 2009

The UK is finally catching up with the rest of the world in web-to-print uptake, which should give the sector a boost according to Printweek magazine (http://www.printweek.com/)

Over the past two years, take-up of web-to-print (W2P) systems has grown rapidly, so much so that today having the ability to offer W2P is as necessary as having a printing press.
It makes perfect sense for print manufacturers to promote the technology, which lends itself well to the print-on-demand (POD) market.

Claritum is has experienced a boost in enquiries and business in recent months. The level of interest in W2P has been heightened by a need to control costs and have a clear idea of exactly what print is being ordered. So the downturn in the economy has caused a bounce for the W2P market.

“W2P allows the supplier to have complete visibility.” explains Claritum director James Samuels. “Buyers are able to manage this area, especially the larger organisations that procure millions of pounds and need to monitor performance. There are a lot of sectors under a great deal of pressure and we are seeing a lot of demand from corporates in particular.”

By offering online ordering, both inexperienced and seasoned buyers should, in theory, find it easier to get exactly what they want and as a result order more print. In terms of novice buyers, the W2P approach is even more attractive because picking up the phone and trying to place an order with a printer can be daunting, especially if you don’t use the right terminology. With W2P that confusion goes out of the window, buyers can see exactly what they are going to get.

“For the novice user it really can be a case of just point and click.” explains Claritum’s Samuels. “We can cater for the absolute basic approach where jobs are put into a shopping basket. On the other hand, we have products for the print buyer who is very experienced.”

New Australian client goes live.

Friday, July 24th, 2009

Claritum are pleased to announce their new client deal in Australia has successfully gone live.

The new client is part of a leading US$5 billion media group who handle international launches and promotions for global brand owners such as Disney, 20th Century Fox and Paramount.

The Claritum solution streamlines the processes of retail store profiling, identifies POS and merchandising requirements and automates the pricing, ordering and reconciliation of POS kits.

This has considerably reduced the administration of complex promotions, freed valuable expertise to concentrate on added value and minimised opportunities for errors. For the brand owners it has dramatically improved time to market, resulting in more flexible, tactical marketing activities and cost savings. US based clients also benefit from real time spend visibility throughout the AsiaPac based supply chain.

Capturing your entire print spend

Friday, July 24th, 2009

In most organisations print is a category neglected for cost savings and process efficiencies. Typically the print buyers only have time to support the marketing function, leaving the rest of the business to fend for themselves. This can result in high levels of ad hoc buying from local suppliers, often at inflated prices. If a departmental manager needs some letterheads or a branch manager needs promotional POS, there’s always an eager supplier willing to take their business. Non-expert buyers are often blind to the impact of late changes to specifications or amendments to artwork, and suppliers are only too happy to help.

Commodity print can quickly and easily be standardised into commonly available specifications and pre-negotiated contract prices set with approved suppliers. Items such as stationery, business cards, forms, documents, point-of-sale and marketing merchandise can be provided in an easy to use online ordering portal and rolled out across the entire organisation. By mandating its use, volumes increase with approved suppliers with resultant savings and quality improvements.

It may be tempting to take advantage of ‘free’ portals provided by suppliers. But the cost of providing service is just added to your print invoice, further masking the true print cost. Locking yourself in to a single source supplier just to get access to online ordering is a costly strategy. Claritum’s self-service customer portals not only automate the ordering for non-expert users but streamlines the entire order-to-pay process for a wide range of print and documents.

Whether the type of print ordered, the vendor independent system can route press ready artwork and appropriate purchase order information directly to the right supplier for the job. The system can automate the supplier selection process based on pre-set parameters of price, capability and performance.

Why software-as-a-Service is essential to print category cost savings and efficiencies

Friday, July 24th, 2009

With so much talk of economic downturns, cost savings and efficiencies are high on the list of priorities for most organisations. According to Aberdeen Group, print represents between 1-3% of an enterprises turnover, it’s a significant and often forgotten about expense.

Procurement professionals have a range of choices when reviewing the print category from direct supply, outsourcing to print management and increasingly managed services. Whichever route is selected print procurement software has to be delivered via the internet. Installed applications are too cumbersome and often too production oriented for purchasing, buyers and internal customers to use. Software-as-a-service can be delivered to thousands of users and multiple locations at minimal incremental cost.

No additional hardware or software is needed, so often lengthy evaluations by over stretched IT departments are not required. Most vendors, including Claritum, offer pay as you go pricing models that avoid large upfront investments, so Return on Investment can be greater and payback faster.

So, in these times when there is even more pressure on cost, take a look at Software-as-a-Service.